Transparency and participation

Key to enabling a suitable governance structure will be making sure that the following are developed:

A timetable for regular meetings and circulation of agenda, minutes and actions from these with a view to enabling everyone to contribute agenda items and respond to actions.
A Memorandum of Understanding between CSA members.
A conflict resolution process.
A clearly articulated nomination and voting process for steering or executive committee membership that is transparent and open. This should include a decision on whether members are representing their institution or are members in a personal capacity. If the former, consideration of how to maintain continuity when staff members change should be considered.
A membership registration process including clear membership and due diligence processes, as well as checks and balances to ensure the integrity of SUN principles of engagement.[1].
- A disclosure form for all member organisations of the CSA committing them to SUN principles and respect for human rights.
A constitution and/or clear terms of reference for the CSA. This could include:
- A conflict of interest policy, assessment and disclosure process.
- A grievance process outlining a process to follow and mechanism for resolution.

[1] ibid